Privacy Policy


4SD respects the privacy of our users. This Privacy Policy explains how 4SD collect, use, disclose, and safeguard your information that has been provided to 4SD, for example when you visit the 4SD website, the “Site”.

This policy sets out how 4SD will protect and process your personal data. Please read this privacy policy carefully.

This Site is not intended for children and 4SD do not knowingly collect data relating to children beyond your self-selection of age range when you register.

Data Controller

  1. For purposes of compliance with the law, the entity that is collecting your data is 4SD Sarl – Skills, Systems and Synergies for Sustainable Development, with registered address Rue des Bains 35, 1205 Geneva, the data controller (“4SD”).
  2. If you have any questions about this privacy policy or our privacy practices, please contact our privacy officer at [email protected] at any time.
  3. You have the right to make a complaint at any time to the supervisory authority of your country, however, 4SD would appreciate the chance to deal with your concerns before you approach the regulator so please contact us in the first instance.

Collecting personal data

  1. Personal data submitted on the Site will be used for the purposes specified in this privacy policy or in relevant parts of the Site.
  2. 4SD may collect personal data from and about you which may be through:
    1. Direct interaction where you give 4SD your personal data by filling in forms, setting up an account with us, using the functions available on our Site and/or by corresponding with us by post, e-mail or otherwise.
    2. Automated technologies or interactions where you interact with our Site, 4SD may collect information about your equipment, browsing actions and patterns. 4SD collect this personal data by using cookies and other similar technologies and only in accordance with our cookies policy and applicable law.

Purposes of processing

  1. Your personal data is processed with the appropriate security measures as required by applicable data protection law including measures to prevent disclosure, modification or other unauthorized use or access to your personal data.
  2. 4SD may use your personal data to:
    1. administer the Site;
    2. improve your browsing experience by personalising the Site;
    3. enable your use of the services available on the Site;
    4. send you general (non-marketing) communications;
    5. send you email notifications which you have specifically requested;
    6. send you communication relating to the Food Systems Summit Dialogues which 4SD think may be of relevance to you;
    7. conduct research into the impact of the Food Systems Summit Dialogues;
    8. generate quantitative data that will feature in publicly available reports to adhere to and demonstrate the diversity and inclusion of people in the Food Systems Summit Dialogues. These will not specifically identify you.
    9. provide third parties with statistical information about you – but this information will not be used to identify any individual user;
    10. deal with enquiries and complaints made by or about you relating to the Site;
    11. where you submit personal data for publication on the Site.
  1. 4SD uses your personal data for the above purposes and may rely on the below legal basis:
    1. performance of a contract with you;
    2. where it is necessary for 4SD’s legitimate interest and such interest are not overridden by the interests of your fundamental rights and freedoms under data protection law;
    3. where processing is necessary to comply with a legal obligation of 4SD; and
    4. where required, with your consent.
  2. 4SD will only use your personal data for purposes for which it is collected, unless 4SD reasonably consider that it needs to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purposes is compatible with the original purpose, please contact 4SD using the contact details set out above.

Disclosure of your personal data

  1. Apart from set out in this policy, 4SD will not sell, rent or share your personal data with third party organisations.
  2. 4SD may share your personal data with the parties set out below for the purposes set out in the above clause.
    1. Internal third parties which may include group companies of 4SD acting as joint controllers or processors who are based in the EEA.
    2. External third parties which include:
      1. Service providers acting as processors based in the EU or internationally who provide IT and system administration services.
      2. Professional advisors acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the EU or internationally who provide consultancy, banking, legal, insurance and accounting services.
      3. Partners of the Food Systems Summit, where 4SD has a legal basis to do so.
      4. Regulators and/or other authorities who require reporting of processing activities in certain circumstances such as tax reporting.
      5. Third parties to whom 4SD may choose to sell, transfer or merge parts of our business or our assets. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.
  1. In the event you refuse to provide your personal data and/or object to 4SD processing your personal data under the terms of this Privacy Policy, you may not be able to participate fully in the Food Systems Summit Dialogues as 4SD will not be able to send required information to you. This will make it difficult for your to contribute to the Food Systems Summit via the Food Systems Summit Dialogues engagement programme.

Retention period

  1. Your personal data is processed and stored for the time required by the purposes for which it was collected. Therefore:
    1. Personal Data collected for purposes related to the execution of a contract between the 4SD and you will be retained until the execution of this contract is completed, unless otherwise required by law.
    2. Personal data collected for purposes related to the legitimate interest of 4SD will be retained until the satisfaction of this interest. You can obtain further information regarding the legitimate interest pursued by 4SD in the relevant sections of this document or by contacting 4SD.
    3. 4SD may be obliged to store personal data for a longer period in compliance with a legal obligation or by order of an authority.
    4. At the end of the retention period, personal data will be deleted. Therefore, at the end of this term, the right of access, cancellation, rectification and the right to data portability can no longer be exercised.

Data Subject’s Rights

  1. Under certain circumstance, you have rights under data protection laws in relation to your personal data that is processed by 4SD
  2. In particular, you may have the right to:
    1. Withdraw consent at any time: Where 4SD processes your personal data on the basis of consent, you can withdraw consent to the processing of your personal data at any time.
    2. Object to processing: You can object to the processing of your personal data when it takes place on a legal basis other than consent. Further details on the right to object are indicated in the section below.
    3. Request access to your personal data: You have the right to obtain information on the data processed by 4SD, on certain aspects of the processing and to receive a copy of the data processed, this is commonly referred to as a ‘data subject access request’.
    4. Verify and request correction: You can verify the accuracy of your personal data and request its updating or correction.
    5. Request restriction: When certain conditions are met, you can request the limitation of the processing of your personal data.
    6. Request erasure: When certain conditions are met, you can ask 4SD to delete or remove personal data where there is no good reason for 4SD to continue to process your personal data. 4SD may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
    7. Request a transfer of your personal data: You have the right to receive your personal data in a structured format, commonly used and readable by an automatic device and its transfer your personal data to another controller. This provision is applicable when the personal data is processed with automated tools and the treatment is based on your consent, on a contract of which you are a party or on contractual measures connected to it.

How to exercise the rights

  1. To exercise the rights, you can send a request to 4SD’s contact details indicated in this document.

Changes to this privacy policy

  1. 4SD reserves the right to make changes to this Privacy Policy at any time and for any reason. Any changes or modifications will be effective immediately upon posting the updated Privacy Policy on the Site. You are encouraged to periodically review this Privacy Policy to stay informed of updates.
  2. It is important that the personal data 4SD hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Cookie Policy

  1. The Site, like most websites, uses “cookies” to help personalise your online experiences. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.
  2. The Site may use Google Analytics to analyse use. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on your computers. The information generated relating to the Site is used to create reports about the use of the Site. Google will store this information.
  3. You have the ability to accept or decline cookies. You can modify your cookie browser setting to decline cookies if your prefer. If you chooses to decline cookies, you may not be able to fully experience the interactive features on our Site.

Data storage and transfer

  1. Your information will be stored on computers located within the United States. If you submit personally identifying information from within the EEA (European Economic Area), that information will be transmitted outside of the EEA to computers located within the United States. The server host participates and complies with the Swiss-US Privacy Shield and agrees that all cross-border transfers of Personal Data from/to Switzerland are subject to the Swiss-US Privacy Shield Principles.
  2. Where 4SD transfers your personal data outside the EEA, 4SD will ensure an essentially equivalent degree of protection is afforded to your personal data by ensuring that at least one of the following safeguards is implemented (only with any supplementary measures deemed necessary by 4SD):
    1. Transfers to a country with an adequate level of protection for personal data as established by the European Commission;
    2. Where 4SD use certain service providers, 4SD may use specific contracts approved by the European Commission which give personal data the same protections as within the EEA; and
    3. Any other transfer mechanism specified and required under applicable data protection law.

Third party websites

  1. The Site contains links to other websites. 4SD is not responsible for the privacy policies or practices of third-party websites and you should check the third parties privacy policies where applicable.